CODE OF CONDUCT
Each member agrees to the terms and conditions of the
attached Waiver and Release document. Furthermore
In support of the Mission Statement of Prestonwood Polo & Country Club (the
“Club”), an Operating Creed and Code of Conduct has been developed to ensure a
safe, friendly and respectful environment for our Members, visitors and staff
while reaffirming the Club’s operating philosophy. While not exhaustive, the
statements below reflect the manner in which the Board of Directors envisions
the Club being operated:
The Club’s primary goal is to provide a family-oriented
social and recreational club environment centered around the sport of Polo and
other related equestrian activity. The Club should be made distinctive by the
congeniality, compatibility and diversity of its membership.
Members should actively participate in Club activities, be
willing to contribute and serve the Club when asked and support our facilities.
Participation by our young people in Club activities will be encouraged.
Personal guests and family members are always welcome at
Prestonwood with the sponsoring Member responsible for their group’s behavior
while visiting Club facilities.
Members will be cognizant that they are representatives of
Prestonwood Polo & Country Club when they are away from the Club.
Our staff will plan, manage and control the day-to-day
operations of the Club under the guidance of the Board of Directors. They will
be empowered and supported to enforce our Operating Creed and Club Code of
Conduct.
The Club’s community reputation objective is to be a Club in
which membership is highly valued by virtue of its affable, compatible active
Members and excellent facilities.
All stakeholders are expected to conduct themselves in a
manner that creates an environment and culture that is reflective of the
personal integrity and decorum consistent with a family polo and country club.
The following Code of Conduct calls for Members, visitors
and staff to conduct themselves in a manner that:
Acknowledges the Club as a family friendly facility where
business is also often conducted and refrains from using obscenities and loud,
boisterous behavior inappropriate for children, family members, staff or
business associates.
Demonstrates the utmost respect and dignity to fellow
Members, staff and visitors. Understands that members and visitors will not
reprimand Club staff and employees.
Recognizes that Members and visitors do not have the
authority to instruct staff in job performance and duties and is aware that the
Club’s Manager is responsible for instructing the staff in the performance of
their duties.
In attention, neglect, poor service or other improper
conduct on the part of any Club employee should be reported to the Manager.
Understands that the membership, through the Manager or
Board members, may make suggestions and recommendation regarding the operation
of the Club.
Acknowledges that we are all representatives of the Club
when out in the community, at other Clubs or while enjoying our facilities.
Accepts responsibility for supervision of their children
while on Club property. Children are expected to behave in an orderly,
well-behaved manner and to not disrupt other Member’s while at the Club.
Smoking is prohibited anywhere in the Pavilion Clubhouse or
barns. Smoking is permitted outside these areas but please be respectful and
properly dispose of cigarette butts in the trash cans and not on the grounds.
Acts in a responsible manner when consuming alcoholic
beverages and understands that the Manager or other authorized person may ask a
Member, family or guest if judged to be intoxicated to leave Club property
immediately.
Use of any illegal drug substances on Club facilities is
strictly prohibited and is subject to Texas law.
Any Member not adhering to these rules or who conducts
themselves in an unbecoming manner shall be requested by the Staff or Manager
on to leave Club property immediately.
Members committing repeat offences will have their membership terminated
WITHOUT REFUND.
Most rules infractions will be brought to the attention of
the offending Member, spouse, dependent or guest by the Manager or staff in as
courteous manner as possible. The Board of Directors shall be the sole judge of
all discipline matters. Before any member may be disciplined, a signed written
complaint must be delivered to the Manager and President. Complaints will be
resolved within 30 days of the complaint or at its next regularly scheduled
Board meeting.
PARTICIPANT'S
RELEASE AND WAIVER OF LIABILITY,
ASSUMPTION
OF RISK, AND INDEMNITY AGREEMENT
BY
SIGNING THIS AGREEMENT, YOU ARE GIVING UP CERTAIN LEGAL RIGHTS, INCLUDING THE
RIGHT TO RECOVER DAMAGES IN CASE OF INJURY, DEATH OR PROPERTY DAMAGE. READ THIS AGREEMENT
CAREFULLY BEFORE SIGNING IT. YOUR SIGNATURE INDICATES YOUR UNDERSTANDING OF AND
AGREEMENT TO ITS TERMS.
This
is an agreement between the Undersigned (or minor in my charge) and Prestonwood Polo Club LLC, DFW Polo Association, University of North Texas, Texas Christian University including any of its related entities, owners,
shareholders, officers, agents, employees, contractors, affiliates, licensees,
franchisees and any other polo clubs it associates with and including Vaughn
Miller personally and his family members
(collectively referred to as the “Club”).
I, (hereinafter the "Undersigned") with
on behalf of myself, my personal representatives, heirs, next-of-kin, spouse
and assigns HEREBY:
1.
Acknowledge that horseback riding is a dangerous activity and involves RISKS
that may cause SERIOUS INJURY AND IN SOME CASES DEATH, because of the
unpredictable nature and irrational behavior of horses, regardless of their
training and past performance.
2.
Knowing these facts and in consideration of your acceptance of this form, I
voluntarily assume the risk and danger of injury or death inherent in horseback
riding activities. I hereby RELEASE, DISCHARGE AND PROMISE NOT TO SUE the
Club, doing business under its own name or any other name and/or any of its
owners, officers, employees, agents, sponsors and sanctioning organizations
(hereinafter the "Club"), for any loss, liability, damage, or cost
whatsoever arising out of or related to any loss, damage, or injury (including
death) to my person or property.
3.
Release the Club from any claim that the Club is or may be negligent in
connection with my riding experience or ability including but not limited to
training or selecting horses, maintenance, care, fit or adjustment of saddles
or bridles, instruction on riding skills or supervising riding activities.
4.
INDEMNIFY, AND SAVE AND HOLD HARMLESS the Club and its employees and
agents from and against any loss, liability, damage or cost they may incur
arising out of or in any way connected with any event, my use of a horse and
any equipment or gear provided therewith or any acts or omissions of employees
or agents.
5.
Agree to abide by and follow any instructions given or rules established by the
Club or any of its employees, agents or volunteers with regard to my
participation in any event, use of a horse or any equipment or gear provided
therewith.
6.
The Undersigned expressly agrees that the foregoing release and waiver of
liability, assumption of risk, and indemnity agreement is governed by the State
of Texas and is intended to be as broad and inclusive as is permitted by Texas
law, and that in the event any portion of this Agreement is determined to be
invalid, illegal, or unenforceable, the validity, legality and enforceability
of the balance of the Agreement shall not be affected or impaired in an way and
shall continue in full legal force and effect.
7.
Acknowledge that this document is a contract and agree that if a lawsuit is
filed against the Club or its owners, agents, employees, judges or managers for
any injury or damage in breach of this contract, the Undersigned will pay all
attorney's fees and costs incurred by the Club in defending such an action.
8. I hereby release the Club to use any
photographs and/or other media that may be taken of me Club website and/or
other promotional materials.
9.
I agree to abide by the Club’s Code of Conduct printed on the back of this
waiver and changed from time-to-time as published on the Club’s website:
www.prestonwoodpolo.com.
I
HAVE READ THIS DOCUMENT. I UNDERSTAND IT IS A PROMISE NOT TO SUE AND IT IS A
RELEASE AND INDEMNITY FOR ALL CLAIMS.
PARENT / GUARDIAN WAIVER
- FOR MINOR
If the person who is to enter into this agreement
(referred to as the "Undersigned" above) is under eighteen (18) years
of age, his/her parent or guardian must read and sign the following:
I, acting as parent, natural
guardian or legal guardian of my child (hereinafter "the
"minor") hereby affirms that he/she had read the Agreement,
understands the Agreement and understands that the Agreement is a release of
all claims for injury, death and property damage, and understands and consents
to the terms on behalf of him/herself and on behalf of the minor, and agrees to
indemnify and save and hold harmless the Club from any loss, liability, damage,
or cost they may incur because of any defect in or lack of capacity to act on
behalf of minor in executing this Agreement.